Cloud Solutions & Microsoft 365

Cloud computing for small businesses means moving essential services like email, file storage, applications, and backups from an in-office server to trusted cloud platforms such as Microsoft 365, Azure, and Google Workspace.

When implemented correctly, cloud computing can reduce hardware and maintenance costs, make remote work easier, and provide access to enterprise-level security. When poorly configured, however, it can create security and compliance risks.

Greatchioce Technologies helps North Central Florida small businesses deploy, configure, secure, and manage cloud environments with a focus on HIPAA, FTC Safeguards, and SOC 2 compliance alignment.

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SERVICES

What We Do

Email · Teams · SharePoint · OneDrive

Microsoft 365

End-to-end Microsoft 365 deployment and ongoing upkeep for your business. We get email, Teams, SharePoint, OneDrive, and the underlying security settings configured correctly the first time, then keep them that way.

key features

  • Sourcing and provisioning the right Microsoft 365 Business or Enterprise licenses for your team

  • Tenant setup built on Microsoft's recommended security defaults from day one

  • Clean migration of your existing email into Exchange Online with no lost mail

  • New-hire onboarding, license assignment, and group management handled for you

  • Quarterly tenant health checks and Secure Score reviews to catch drift

Gmail · Drive · Meet · Docs

Google Workspace

Complete Google Workspace deployment and ongoing management for businesses that run on the Google ecosystem like Gmail, Drive, Meet, Docs, and the admin console configured and maintained by us.

key features

  • Procurement of the right Google Workspace Business or Enterprise plan

  • Domain verification, MX record setup, and email migration handled start to finish

  • Shared Drive structure and access policies built around how your team actually works

  • Google Meet wired into your calendars and conference room hardware

  • Admin console lockdown with 2-Step Verification enforced org-wide

Daily · Verified · Off-Site

Cloud Backup & Disaster Recovery

Automated, continuously verified cloud backup that actually gets tested so your business data is provably recoverable, not just theoretically backed up. Microsoft 365 and Google Workspace both included.

key features

  • Full Microsoft 365 backup covering email, OneDrive, SharePoint, and Teams

  • Full Google Workspace backup covering Gmail, Drive, Calendar, and Contacts

  • Server and endpoint backup with point-in-time recovery options

  • Off-site cloud replication that keeps you protected even if ransomware hits

  • Monthly restoration tests with a signed verification report as proof

Encrypted · Audited · Controlled

Personal Cloud

Share files with staff, clients, and vendors without losing control of them for every transfer encrypted in transit and at rest, every action logged, and every permission revocable on demand.

key features

  • Encrypted document sharing with expiring links and password protection

  • Granular permission controls — view, comment, edit, download, or print

  • Outside collaborators can access what they need without you giving up data control

  • Complete audit trail of every view, share, edit, and download

  • Watermarking and DRM protection for sensitive legal, medical, or financial files

Intranet · Sites · Lists

SharePoint & Teams

Ongoing care for your SharePoint intranet and Microsoft Teams environment, so your collaboration tools stay organized, secure, and easy to actually use instead of turning into digital clutter.

key features

  • SharePoint intranet design with ongoing content curation

  • Document library structure with proper metadata and version history

  • Microsoft Teams channels and tabs configured around how your teams collaborate

  • Permissions architecture that mirrors your actual org structure

  • Migration off legacy file servers and onto SharePoint Online

Azure · AWS · Hybrid

Cloud Management

Hands-on management of your cloud environment; server instances, storage, networking, and performance tuning — so your infrastructure runs efficiently and doesn't quietly rack up wasted spend.

key features

  • Microsoft Azure tenant management with ongoing cost optimization

  • Virtual machine deployment, scaling, and patch management

  • Cloud storage and networking configured for performance and security

  • Hybrid setups connecting your on-prem servers to the cloud

  • Performance monitoring with quarterly capacity planning

Popular Microsoft 365 Packages

Business Basic

  • Web & mobile apps
  • Exchange Online (50GB)
  • Teams & SharePoint
  • 1TB OneDrive storage
  • Premium support
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Business Standard

  • Desktop Office apps
  • Exchange Online (50GB)
  • Advanced Teams features
  • 1TB OneDrive storage
  • Webinars & meetings
  • Premium support
Get Started

Business Premium

  • Everything in Standard
  • Advanced security
  • Device management
  • Threat protection
  • Compliance tools
  • Premium support
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Exchange Online

  • 50GB mailbox
  • Custom email domain
  • Anti-malware & spam
  • Outlook web & desktop
  • Mobile device access
  • Premium support
Get Started

Email · Apps · Identity

Microsoft 365 Business

The complete Microsoft productivity suite — Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint — licensed, deployed, and kept running by Greatchoice. It's where most small and mid-size businesses start when they move to the cloud.

What Greatchoice Manages

  • Sourcing the right Business Standard, Business Premium, or Enterprise licensing

  • Tenant setup built on Microsoft's recommended security defaults

  • Email migration from Google, Gmail, IMAP, or existing Exchange environments

  • Group and license management tied into your HR onboarding process

  • Quarterly Secure Score review and full tenant health audit

Cloud Infrastructure · IaaS

Microsoft Azure

Microsoft's cloud infrastructure platform for businesses that need hosted servers, virtual machines, cloud-native applications, or a hybrid setup connecting on-premises systems to the cloud.

What Greatchoice Manages

  • Azure tenant deployment, governance, and ongoing cost management

  • Virtual machine sizing, deployment, and patch management

  • Storage accounts, networking, and Azure Backup configuration

  • Hybrid Azure environments connected to your on-premises servers

  • Quarterly capacity planning and cost optimization review

Intranet · Documents · Lists

Microsoft SharePoint Online

Cloud document management and a team intranet that replaces the old local file server, organized libraries, full version history, and fine-grained access controls reachable from any device.

What Greatchoice Manages

  • SharePoint intranet design with dedicated departmental hubs

  • Document library structure built with metadata and retention rules

  • Migration off on-premises file servers and onto SharePoint Online

  • Permissions architecture that mirrors your organizational chart

  • Search configuration and content-type taxonomy setup

Chat · Video · Voice

Microsoft Teams & Teams Phone

A unified communications platform bringing chat, video meetings, file sharing, and full phone-system capability together in one Microsoft-integrated environment.

What Greatchoice Manages

  • Teams channel and tab setup organized around your teams and projects

  • Teams Phone deployment with calling plans or direct routing

  • Conference-room hardware deployment (Teams Rooms)

  • External federation policies for client and vendor collaboration

  • Chat retention and compliance policies for regulated industries

Identity · MFA · Conditional Access

Microsoft Entra ID

Cloud identity and access management — Multi-Factor Authentication, Conditional Access policies, Privileged Identity Management, and Single Sign-On across Microsoft 365 and your other SaaS apps.

What Greatchoice Manages

  • MFA enforced on every account, with phishing-resistant options available

  • Conditional Access policies based on location, device, and risk

  • Privileged Identity Management (PIM) for admin role elevation

  • Single Sign-On (SSO) integration for your line-of-business apps

  • Self-service password reset and account recovery options

Devices · Apps · Policies

Microsoft Intune (MDM)

Cloud-based endpoint and mobile device management — policy enforcement, application management, encryption, and remote wipe across every enrolled company and BYOD device, Windows through Android.

What Greatchoice Manages

  • Windows, macOS, iOS, and Android device enrollment

  • Configuration profiles for security baselines and compliance

  • Application deployment and update management across all devices

  • Encryption enforced on every device (BitLocker, FileVault)

  • Remote wipe of company data on any lost or stolen device

501(c)(3) · Discount or Free Licenses

Microsoft Nonprofit Licensing

Greatchoice applies for Microsoft's nonprofit pricing on behalf of qualifying 501(c)(3) organizations — Business Basic and Standard at no cost, Business Premium at just $6/user/mo versus $27 commercial, plus steep discounts on Enterprise licensing.

What Greatchoice Manages

  • Microsoft Cloud for Nonprofit application and approval handling

  • Eligibility validation for donated and discounted licensing

  • Migration from existing licensing into the nonprofit pricing tier

  • Annual renewal and continued-eligibility verification

  • Support setting up the equivalent Google for Nonprofits program if preferred

Questions

FAQs

What cloud solutions do you offer?

We help small businesses move to and manage trusted cloud platforms including Microsoft 365, Google Workspace, Microsoft Azure, and secure file-sharing environments. Services cover migration, setup, ongoing management, backup, and security hardening.

Why should my business move to the cloud?

Cloud solutions reduce the need for on-site servers and hardware, lower maintenance costs, make remote and hybrid work easier, and give you access to enterprise-level security and reliability. When set up correctly, they also simplify compliance and disaster recovery.

Do you handle Microsoft 365 migrations?

Yes. We manage the full process — domain setup, email migration, OneDrive and SharePoint configuration, Teams setup, and security hardening (including MFA and conditional access) so your team can work productively from day one.

Can you help with Google Workspace too?

Absolutely. We handle Google Workspace Business or Enterprise setup, domain verification, email migration, Shared Drive structure, Google Meet integration, and admin console security (including enforced 2-Step Verification).

How do you protect our data in the cloud?

We implement strong identity controls, multi-factor authentication, proper permission structures, and continuous monitoring. We also provide dedicated cloud backup for Microsoft 365 and Google Workspace that includes monthly restoration testing so you have proof your data can actually be recovered.

What’s included in your cloud backup service?

Full backup of Microsoft 365 (email, OneDrive, SharePoint, Teams) and Google Workspace (Gmail, Drive, Calendar, Contacts), plus server and endpoint backup options. Backups are encrypted, stored off-site, and tested monthly with a signed verification report.

Do you manage SharePoint and Microsoft Teams?

Yes. We design and maintain SharePoint intranets, organize document libraries with proper metadata and versioning, configure Teams channels around how your staff actually works, and keep permissions aligned with your organizational structure so collaboration stays clean and secure.

Can you help control cloud costs?

Yes. For Azure and other cloud environments, we provide ongoing management focused on cost optimization, right-sizing resources, monitoring performance, and eliminating wasted spend while keeping systems reliable.

Is cloud computing secure enough for regulated industries?

When properly configured, yes. We design cloud environments with HIPAA, FTC Safeguards, and SOC 2 alignment in mind, applying the right security controls, audit logging, and documentation that regulated businesses (medical, legal, financial, etc.) need.

What happens if something goes wrong with our cloud setup?

We provide ongoing management and support. Issues are typically resolved remotely and quickly. Because we also handle verified backups and recovery testing, you have a clear path to restore data and services if a serious problem occurs.

Who is this service designed for?

North Central Florida small and mid-sized businesses — including medical and dental offices, law firms, accounting practices, and other organizations — that want reliable, secure cloud technology without the complexity of managing it themselves.

How do we get started?

Schedule a free technology analysis. We’ll review your current systems, discuss your goals (remote work, cost reduction, compliance, etc.), and recommend a practical cloud plan tailored to your business.